# Calendar settings and sharing

> Set how your calendar looks and who sees what, connect a Microsoft or Google calendar, and share it.

Source: https://help.clockworkcrm.com/calendar/settings
Last updated: 2026-09-28

Calendar settings are your own. Changing them does not change anyone else's calendar.

## Settings

**Settings** in the Calendar app's top bar, or **Calendar → Calendar Settings**, holds your own
calendar settings. It only appears if your team's permissions include it. See
[Teams and permissions](https://help.clockworkcrm.com/admin/teams).

![Calendar settings: default view, increment, privacy, working hours and a connected calendar](https://clockworkcrm.blob.core.windows.net/public-internal/docs/calendar/calendar-settings.png?v=5f87cf65)

| Setting | What it does | Starts as |
|---|---|---|
| **Default Display Mode** | The view the calendar opens on: **Day**, **Work Week**, **Week** or **Month**. Once you pick a view on the calendar itself, that browser remembers your choice instead | **Week** |
| **Time Increment** | The size of each time slot: **5 minutes**, **10 minutes**, **15 minutes**, **30 minutes** or **60 minutes** | **30 minutes** |
| **Privacy Settings** | How colleagues see your calendar. See [Privacy](https://help.clockworkcrm.com/calendar/settings#privacy) | **Only hide private entries** |
| **Show time tracker** / **Hide time tracker** | Shows or hides the line that marks the current time across today | Shown |

Select **Save** to keep your changes. A message confirms **Calendar settings have been saved!**

### Privacy

| Option | What colleagues see |
|---|---|
| **Only hide private entries** | All your entries except the ones marked private |
| **Everything is private** | Only entries that have other users on them, such as meetings with colleagues. Entries where you are the only user are hidden. Your absences still show, as **Unavailable** without the type of absence |

Whichever option you choose, an entry marked private is only shown to the users who are attendees
on it.

### Working hours

Your working days and hours come from your HR record, and the calendar shades your working time from
it. They are changed by an administrator in user management. See [Users](https://help.clockworkcrm.com/admin/users).

## Connecting a Microsoft or Google calendar

A Microsoft calendar or a Google calendar can be connected to Clockwork CRM. The connection works
both ways: entries in that calendar appear in Clockwork CRM, and entries you add in Clockwork CRM
appear in that calendar. Google calendar connection is in beta.

To connect a calendar:

1. Open **Settings** in the Calendar app.
2. Select **Connect Microsoft Calendar** or **Connect Google Calendar**.
3. Sign in to your Microsoft or Google account and allow access to your calendar.
4. You come back to the settings, and a message says **Your calendar is now connected.**

When you connect, your existing Clockwork CRM entries are copied to the connected calendar. Nobody
is invited or emailed when this happens.

One calendar can be connected at a time. While one is connected, the other shows **Disconnect your
Microsoft calendar first.** or **Disconnect your Google calendar first.**

Once connected, the card shows **Connected as** the account's email address and when it **last
synced**, with **Disconnect** to remove it.

### What changes when a calendar is connected

- Invitations to your entries are sent by the connected calendar rather than from your email
  account, and replies come back through it
- the **Schedule...** form offers **Teams meeting** for a Microsoft calendar, or **Meet meeting**
  for a Google calendar, which creates an online meeting and adds its join link to the entry
- you can respond to meeting invitations that came from the connected calendar, even without an
  email account

See [Using the calendar](https://help.clockworkcrm.com/calendar/calendar#invitations-and-attendees).

### Reconnecting

If the connection expires, the card shows **Reconnect Microsoft Calendar** or **Reconnect Google
Calendar**. Click it to sign in again and resume syncing, or select **Disconnect** to remove the
connection.

### Disconnecting

1. Select **Disconnect**.
2. Confirm. A message says your calendar has been disconnected.

The calendar stops syncing, and invitations, responses and online meetings no longer go through
that account. Entries already synced stay where they are.

## Sharing

**Share** in the top bar, or **Calendar → Share Settings**, shares your calendar as an ICS link.
Other calendar applications can subscribe to the link to show your Clockwork CRM calendar. **Share**
only appears if your team's permissions include it.

![Calendar sharing and your booking links](https://clockworkcrm.blob.core.windows.net/public-internal/docs/calendar/calendar-share.png?v=1f98464d)

To share your calendar:

1. Open **Share** and turn on **Enable calendar sharing**.
2. Confirm. **Sharing mode** and two **Sharing links** appear.
3. Choose the **Sharing mode**.
4. Select **Copy to clipboard** beside a link and add the link to the other calendar application.

| Sharing mode | What the link shows for each entry |
|---|---|
| **Restricted** | That you are busy at that time, without any details. This is the mode sharing starts in |
| **Minimal** | The title, description, date and time |
| **All** | All the details of the entry |

The sharing mode applies to both links, and is saved as soon as you change it. The link includes
your entries from one month ago to one year ahead.

There are two links so you can give them to different people and replace one without affecting the
other. **Refresh link** beside a link replaces it with a new one. Anyone subscribed with the old link
can no longer see your calendar.

Turning off **Enable calendar sharing** stops both links working. If you turn sharing on again, the
same links work again.

## Your booking links

**My Booking Links**, under Share, lists the booking links customers use to book you. It only
appears when at least one booking link books you. A link that is not live yet shows **(not yet
published)** after its name.

| Button | What it copies |
|---|---|
| **Copy link** | The address of the booking page |
| **Copy embed code** | Code to show the booking page on a website |

Booking links are managed by administrators. See [Booking links](https://help.clockworkcrm.com/admin/booking-links).

## Related

- [Using the calendar](https://help.clockworkcrm.com/calendar/calendar)
- [Bookings](https://help.clockworkcrm.com/calendar/bookings)